Rather you have been put in charge of planning your company’s next event or planning out a festival one of the most important elements is sound. You will want everyone to hear the speaker or band. Audio can seem like a scary thing when you do not know that much about it. Can you just have a simple microphone or do you need a whole sound system? What is an amplifier? This article will give you some tips to make sound equipment rental a lot simpler.
Check The Venue
The venue that you are using may already have a sound system in place. Take time to look and take note of what they have, and what you might want to rent. While you are there, you can also make a plan as to where the audio equipment should go. You need to make sure that the buildings electrical system can handle the equipment.
Find An Expert
You will not be able to make good decisions about audio equipment if you know anything about it. Find someone who is knowledgeable about audio equipment or hire a consultant. Take the consultant with you when you visit the venue. The consultant can help you get the right audio equipment for the job.
Ask Your Entertainment
As soon as you know who the guest speaker or band that will be performing is, ask what they need. They may have a preference for what the audio set up is. They also may have recommendations on where the best place is to rent the equipment.
Set A Budget
You need to know how much money you have to put toward your audio set up before you can make an order. Don’t worry if the budget is not ideal, there are a few things you can do to try and get the audio you need within your price range.
Take some time to shop around. Look at different rental companies and compare there prices and deals. Look at their reviews from sites such as the BBB, and yelp. It is also a good idea to ask around and see what others prefer to use. One way to do this is to go to social media sites such as Facebook or Linked In and see what others in the industry are using.
Negotiate For The Best Deal
Most of the time you can get audio equipment cheaper if you buy it together in a package instead of just individualized pieces. The package may include other items that will help make your event the best. If you are going to be running multiple events, or the event is one that will happen every year then, you may be getting a contract with the rental company. A contract promising that you will use them every year may help cut the cost of the equipment.
Ask About Other Services
While you are talking to the rental company ask to see if they offer installation and take down services. The placing of the equipment, or taking it down afterward is likely when any damages to the equipment may occur. You may be responsible for any of these damages. A rental company with this service may save your money later.
Be Sure To Rent Ahead Of The Event
You will want to rent ahead of time to make sure the company has what you need. If they do not have it in stock, they may just rent from somewhere else and charge you the extra cost. It is also a good idea to get it set up beforehand to tackle any problems that may occur.
Hire A Event Planner
If all of this makes you feel like your getting in over your head. You could hire an event planner to find the audio and any other items that you need for your event. Just make sure to shop around and read reviews when looking for an event planner as well.